Free tool
Software Project Brief Builder
Answer a few questions and get a clear project brief you can copy, download as a Markdown file, or send straight to our team. Everything stays in your browser until you choose to send it.
How to write a good brief
Start with the problem, not the solution. Say who is struggling today, what it costs them, and what a good outcome looks like. A clear goal helps an agency suggest a simpler build than the one you had in mind.
Name your users and your platforms. An app for field staff on Android is a very different project from a web portal for office teams, and an admin panel is often half the work.
Keep the feature list to what you cannot launch without. Everything else can wait for a second release. List the systems it must connect to, because integrations are where many estimates go wrong.
Give a budget band, a target launch month and any compliance rules. These three answers decide the team size, the timeline and how much testing and security work is needed.
Live preview
Untitled project: project brief
Problem and goal
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Target users
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Platforms
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Must-have features
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Integrations
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Budget
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Target launch
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Must comply with
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Frequently asked questions
What goes in a software RFP or project brief?
The problem you are solving and the goal, who the users are, which platforms you need, the must-have features, any systems it has to connect to, a budget range, a target launch date and any compliance rules such as HIPAA or GDPR. That is enough for an agency to give you a realistic range and ask the right follow-up questions.
How detailed should my brief be?
One to two pages is enough for a first conversation. Focus on the problem, the users and the features you cannot launch without. Detailed specs, wireframes and user stories come later, in a paid discovery phase, once you have picked a partner.
Should I share my budget?
Yes, a range is enough. Without one, agencies guess, and you get proposals that cannot be compared. A budget band lets a good partner tell you what fits in it, what to cut for a first release, and whether the plan is realistic. Pick "Not sure" if you have no number yet.
Do you sign an NDA before I share details?
Yes. We sign an NDA before you share detailed requirements. The brief this tool creates can stay high level, so you can send it first and add confidential detail once the NDA is in place.
What happens after I send the brief?
The brief lands in our contact form. You fill in your name and email and submit it. We read it, reply with questions, and set up a free discovery call. Fixed-price projects are scoped after that discovery session.
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